Team Administrator

Job Title: Team Administrator

Location: Frimley; Surrey (3 days onsite). We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £30,000 + depending on experience

Who we are: 

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

Job Description:

We are seeking a highly organised and proactive Administrator to support the Group Pension teams. In this role, you will provide a wide range of administrative support, helping to ensure the smooth and effective operation of BAE Systems pension arrangements. You will coordinate meetings, manage travel and expenses, handle incoming and outgoing post, maintain accurate records, and support key pension governance activities. Working with colleagues, Trustees, advisers, providers and member representatives, you will build solid relationships and deliver a high standard of service in a confidential and professional environment.

Core duties:

• Provide administrative and secretarial support to the Group Pension teams
• Manage incoming and outgoing post, ensuring correspondence and key documentation are distributed accurately and securely
• Coordinate meetings, including scheduling, room bookings, catering attendee lists and security requirements for external attendees.
• Manage travel and accommodation arrangements for senior team members, Trustees and member representatives
• Process and coordinate travel and expense claims for Trustees, member representatives and senior colleagues
• Support pension governance activities, including Trustee meetings and the handling of confidential records and documentation
• Monitor shared mailboxes and assist with administrative processes, record management and document retention activities
• Maintain and update policies, procedures and records to support the effective operation of UK pension arrangements

Essential Skills:

• Previous experience in an administrative or secretarial role, preferably in an office enviroment
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Excellent communication and stakeholder management skills, with the confidence to engage professionally with senior stakeholders
• Pensions knowledge would be advantageous but is not essential

The Group Pensions Team:

As part of the Head Office Group Pensions team, this role offers the opportunity to work within a collaborative and supportive environment that plays an important part in the governance and administration of BAE Systems pension arrangements. Reporting to the Head of Defined Contribution Pensions, you will work closely with Trustee and Member Services colleagues, Defined Benefit Scheme Trustees, Pensions Finance and member representatives, providing essential support to a wide range of stakeholders. This is a varied and rewarding position that offers exposure to senior leaders, Trustees and external advisers, making it an excellent opportunity for someone who enjoys building relationships, taking ownership of a broad range of responsibilities and developing their career within a global organisation.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 5th October 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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