Senior Project Coordinator (AvRS)

(Saudi National Only)                                             

Grade: G05

Location: Riyadh

Working hours: full time

Advert closing: 16/07/2026

Responsibilities:

·        Responsible for day-to-day management of project elements and sub-projects, typically as part of one large project. May lead a small team of up to six (typically project officers and senior project officers) Will provide single point responsibility for the management of APM Level 2 projects (multi discipline)

·        Co-ordinate the definition of assigned elements of the project so that they meet customer requirements, are commercially viable and can form a basis for developing project plans.

·        Develop, under supervision, project management tools and procedures to support improvements to BAE Systems Arabian Industries’s project management capability.

·        Lead review of risk for defined work packages to support effective management and minimisation of risk.

·        Participate in developing resource plans to ensure that staff of the required capability can be secured to meet project needs.

·        Establish collate and integrate various targets and plans to ensure assigned project elements and sub-projects can be delivered to customer requirements and to meet the needs of the overall project.

·        Co-ordinate and manage activities on assigned project elements and sub-projects to ensure delivery to plan, monitor performance against plan and take action to ensure issues and problems are addressed in an effective and timely manner.

·        Prepare WBS and OBS and integrate them to ensure effective cost performance measurement.

·        Apply scheduling techniques to ensure projects meet key dates and objectives.

·        Support the relationships with small/medium-sized suppliers and sub-contractors to ensure all contracts are delivered and that issues are addressed and resolved in a timely manner.

·        Lead, develop and motivate assigned staff to ensure they are aware of and capable of meeting their accountabilities.

·        Liaise with all functions relevant to the delivery of assigned project elements and sub-projects to help build an integrated project team and to facilitate the achievement of project objectives.

Core accountabilities:

·        Identify and work to achieve meaningful and practical objectives in the course of duties that reflect and satisfy the overall needs of the section and wider business.

·        Understand and strive to exceed the expectations of internal/external Customers and stakeholders.

·        Understand how the business performs, its operating procedures and deliverables, in order to achieve objectives associated with the role

·        Two-way communication through sharing of information as appropriate and listening to other parties views and expectations

·        Support, co-operate with, and work with others in order to achieve common goals and objectives

·        Adopt a flexible and creative approach to problem solving, applying this to achieve practical solutions in the course of duties

·        Adopt a pro-active and flexible approach to duties of the role and the needs of the wider business

·        Undertake all mandatory and developmental training as deemed appropriate by the business

·        Subscribe to and actively participate in the PDR process

·        Strive to adhere to acceptable standards of behaviour and performance as expected by the business and defined in Company policy

·        Any other duties as deemed reasonable and appropriate by the business

·        The Role Holder shall be responsible for the timely execution of AvRS Project Control Cycle Requirements and provide PM support to AvRS Supply Chain Operations. The Role Holder will Deputise for the Project Manager as required.

Project Control

·        Lead monthly and quarterly activities on CAM, CSR, SSR and Risk & Opportunity cycles. Outputs presented to the Project Manager / Programme Manager and IPT.

·        Support IBP process including inputs to Budget, Mid-Year and End of Year requirements. Present to the Project Manager / Programme Manager.

·        OPR data to be compiled and updated on the Tableau Server in a timely manner.

·        Presentation Packs for monthly UK IPT and Customer meetings to be completed and presented to Project Manager / Programme Manager.

·        Manage all PPRP monthly inputs and sign-off using the PPRP checklist.

·        Manage all Actions in the Action Tracker in a timely manner, seeking AvRS IPT inputs and escalation as required. Apply scheduling techniques to ensure actions meet key dates and objectives.

·        Facilitation of LfE including Internal reviews and IPT reviews. Manage LfE tracker and drive actions.

·        Manage PM inputs to AvRS LCM requirements including Phase & Design Review packs. Drive LCM Actions and functional requirements.

·        Raise SAP4HANA PRs and manage and GR requirements.

·        SharePoint & Information/Records Mgmt Point of Contact for AvRS PM.

·        Facilitate access arrangements for visitors to Al-Arid and other locations.

Project Delivery

·        Support Supply Chain requirements with internal and external stakeholders, including requests for information, documentation and physical items.

·        PM support to AvRS Orderbook reviews. Work closely with IPT focus areas including on forecast data, trends and focus areas.

·        Provide support in Operational Supply Chain meetings, including reviews with BAE Systems UK teams and SAMI AE / BAESSA.

·        Manage end to end AvRS Out of Scope (OoS) Process. Facilitate authorisation and clearance of shipping items with BAESAI Taif (ELP). Work with IPT to manage monthly invoicing process to SAMI AE.

·        Manage BAESAI activities on BPR, BER and NAA Processes. Administer and communicate forms received and update trackers. Lead on Root Cause activities.

·        Export Licencing dependencies to be facilitated across stakeholders, including trigger points for Export Licence and EUU Renewals.

·        Develop, under supervision, Project Management tools and procedures to support improvements to AvRS team and Project Management capability.

Job Requirements:

·        Ability to co-ordinate the definition of assigned elements of the project so that they meet customer requirements, are commercially viable and can form a basis for developing project plans.

·        Understands and accurately applies the Project Management Charter and LCM process.

·        Familiar with, and can apply, a range of interpersonal and communication skills both internal and external to the company.

·        Significant understanding of the BAE Systems Arabian Industries business, or an ability to develop this quickly.

·        Confident and assured in situations involving customers, sub-contractors and partners.

·        Staff management experience or capability; able to motivate and develop small teams.

·        APMP or equivalent Project Management qualification (Desirable).

·        Able to identify, assess, analyse and manage risk.

·        Expert in the tools and techniques of project management.

·        Able to operate the EVM reporting systems and interpret the management information produced.

·        Demonstrated ability to manage project elements within major projects.

·        Preferably the applicant will have exposure to Project Management activities within a matrix organisation with an understanding of the BAE Systems Arabian Industries business, or an ability to develop this quickly, and 4-8 years of working experience.

·        The role would typically require a degree in Project Management or related discipline.

SAUDI NATIONAL EMPLOYEE BENEFITS

 In return for the required high levels of commitment and hard work you will receive a competitive salary and benefits package, including a generous leave and leave allowance, a full health care scheme and access to discounted gym membership.

BAE Systems

BAE Systems has a heritage of commitment to the Kingdom of Saudi Arabia. For 50 years, we have provided the platforms and services that support the Saudi armed forces to defend the interests of the Kingdom. In support of the Saudi Arabia National Objectives, we’ve invested heavily in the development of Saudi people, technology, infrastructure and local companies in the defence supply chain. Our investments have helped to

develop the Saudi defence industry as well as developing a skilled and highly productive workforce.

(BAE Systems KSA is committed to the full inclusion of qualified people with disabilities. As part of this commitment, BAE Systems KSA will ensure that persons with disabilities are provided with reasonable accommodation during the job application or interview process, and or to perform essential job functions).

Note: All appointments in Saudi Arabia are subject to receipt of all necessary Government and/or Customer approvals.