Project Administrator

Project Administrator

Job Location: Osborne Shipyard SA – We offer a range of hybrid and flexible working arrangements, such as hybrid, flexibility and 9-day fortnight.

Who we are:

Join BAE Systems (BAES) and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.

Role Description:

Working with our Surface Ships line of business support the Hunter Class Frigate Program, the Project Administrator plays a critical role in supporting the daily operations of the Production Engineering Support (PES) team. This involves a variety of administrative tasks, from managing the PES calendar and inbox to ensuring the team has the necessary resources, training, and tools to perform their duties effectively. The Project Administrator will assist in coordinating meetings, maintaining team communication channels, updating process documents, and supporting various project tasks as needed.

Core Duties:

• Manage shared inbox, coordinate team communications, distribute weekly work calendars, and maintain accurate team contact records.
• Administer and maintain Jira, including issue management, user access, data accuracy, documentation updates, and process improvement activities.
• Maintain team documentation, process instructions, organisational records, knowledge management resources, and onboarding materials to ensure information remains current and accessible.
• Coordinate office resources and equipment, including stationery management, purchase requests, new starter setups, and ordering of required team resources.
• Collate, maintain, and update operational reports and performance data, ensuring accuracy and timely delivery of business reporting requirements.
• Coordinate team meetings, planning days, and other events, including scheduling, preparing meeting materials, recording actions, and tracking follow-up activities.
• Support training and development activities by maintaining training records, coordinating learning requirements, and managing knowledge transfer documentation.
• Record and maintain workplace compliance information, including hazard reporting and other administrative records as required.
• Contribute to the continuous improvement of team processes, systems, and administrative practices.
• Undertake other administrative and team support duties as required

About You:

• Previous experience in a similar role desired
• The ability to work autonomously as well as part of a team
• Excellent communication and stakeholder engagement skills
• Strong attention to detail with a focus on data accuracy and process compliance
• The ability to prioritise and work effectively under tight deadlines whilst demonstrating the ability to multi-task and have effective time management skills
• People focused with a high level of written and oral communication skills
• Proficiency in Microsoft Office Suite and experience using business systems such as Jira, SharePoint, or similar platforms is desirable
• As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information