Apprenticeship Data & Compliance Officer

Job Title: Apprenticeship Data & Compliance Officer

Location: Preston; Lancashire. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role

Salary: Circa £33,000 depending on experience

What you’ll be doing:

• Maintain and validate learner records in the management information system, ensuring accurate and timely submissions of learner data and audit-ready reporting
• Monitor apprenticeship funding and compliance, identifying and resolving data or funding risks through self-assessment and monitoring reports
• Oversee subcontractor learner records and funding submissions, ensuring accuracy, compliance, and reconciliation with organisational standards
• Manage apprentice enrolment and learning support claims, maintaining compliance with Department for Education funding rules and audit requirements
• Keep up-to-date with changes to apprenticeship standards, funding rates, and regulatory requirements, communicating updates to internal teams
• Analyse learner and funding data to produce management information reports, identify trends, and recommend improvements to processes and reporting
• Provide guidance and training to colleagues on data quality, compliance, and funding regulations, promoting continuous improvement

Your skills and experiences:

• Experience in management information, data, or compliance roles within apprenticeship training provision
• Knowledge of Department for Education apprenticeship funding rules, standards, and subcontractor data requirements
• Proficient in Microsoft Excel, including pivot tables, VLOOKUP, data validation, and reporting automation
• Experience using apprenticeship management systems to maintain accurate learner records and produce compliance reports
• Analytical and numerical skills, ensuring data accuracy, problem-solving, and adherence to GDPR and confidentiality requirements

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The Apprenticeship Team:

You will be part of a collaborative team of six managing apprenticeships across the UK, reporting to the Early Careers and Skills Development Practitioner. You will play a central role in ensuring the accuracy and compliance of learner and funding data, supporting high-quality data reporting, funding management, and quality assurance in line with Department for Education requirements. This is a great opportunity to work for a global organisation, contributing to the delivery and continuous improvement of a high-profile apprenticeship programme.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 9th March 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. 

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