Procurement Coordinator

The Procurement Coordinator will work closely with the
BSL Head Office Team and be responsible for supporting the day-to-day
operational procurement activities as per the needs of the organisation,
ensuring purchases are made in a timely, cost-effective and compliant manner. The role will manage day-to-day tasks without constant supervision within a clearly
governed process framework developing the core procurement knowledge,
supplier relationships, and process expertise needed for further career
development within the procurement function. This will include:

• Supporting the maintenance and
  upkeep of the company’s supplier management review and reporting process, as
  guided by the Procurement Lead.
  
• Assisting in building and
  maintaining positive working relationships with local Qatari and regional
  subcontractors.
  
• Ensuring adherence to the company’s governance,
  processes, and procedures at all times.
  

• Support procurement activities for
  operational requirements, including issuing RFQs/RFPs and raising POs under the
  general guidance of the Procurement Lead.
  
• Follow procurement processes and governance
  in accordance with the procurement manual at all times.
• Liaise with internal stakeholders to
  clarify requirements and with suppliers to ensure timely, accurate delivery,
  resolving day-to-day discrepancies directly and     escalating where needed.
  
• Assist in supplier evaluation, onboarding,
  and maintenance of the approved supplier list/database, including conducting
  due diligence checks on new suppliers prior to onboarding.
•  Support the Procurement Lead in the tender
  process and in supplier evaluation, onboarding, and database maintenance.
  
• Coordinate with finance on invoice or payment
  queries linked to POs and escalate issues or non-compliance promptly
•  Effectively use BSL procurement system to
  process transactions, while identifying and flagging opportunities for system
  or process improvement.
  
• Carry out other transactional procurement
  duties as instructed, building the experience and judgment needed for greater
  responsibility within procurement over time.
  
• Work flexibly as part of the team, supporting
  workload increases across the function as needed.

• RFQs/POs
  are issued within agreed timeframes and free from material errors as measured
  against agreed KPIs.
•  Consistent
  adherence to the procurement manual and governance framework with no material
  non-compliance findings in internal reviews or audits.
  
• Procurement
  documentation is complete, accurate and maintained in good order at all times.
  
• Approved
  supplier list and due diligence records are kept current, complete and
  compliant with onboarding requirements.
  
• Internal
  queries and supplier related discrepancies are addressed or escalated within
  agreed response times.
  
• Positive,
  sustained working relationships with local Qatari suppliers evidenced by
  supplier feedback and continuity of the supply base.
  
• Issues,
  discrepancies or non-compliance are brought to the Procurement Lead’s attention
  promptly and clearly with follow-through until resolved.
  
• Meaningful suggestions for process or system
  efficiencies are raised and where adopted, contribute to measurable gains.
  

Requirements

• A minimum of two years’ experience in a
  procurement or purchasing role.
  
• Knowledge of the
  applicable Qatar laws and regulations.
  
• Team player with
  a collaborative approach to working with stakeholders across the functions.
  
• Strong organizational
  and motivational skills.
•  Ability to work
  under pressure and meet deadlines in a fast-paced environment.
•  Competence in
  the use of IT, spreadsheets, word processing and database management.
  
•  Must be able to
  coordinate multiple priorities in a dynamic operating environment, working with
  a high degree of autonomy. 
  
• Additional
  Language skills applicable to the Middle East environment would be highly
  desirable.
  
• BSL’s Core
  Competencies are: Collaboration, Trust, Customer Focus and Change Leadership.
  
• The specific competencies for this role are
  Influence and Persuasion, Critical Thinking, Global Mindset and Personal
  Accountability.