Project Support Officer

Job Description

BAE Systems Digital Intelligence is home to 4,500 digital, cyber and intelligence experts. We work collaboratively across 10 countries to collect, connect and understand complex data, so that governments, nation states, armed forces and commercial businesses can unlock digital advantage in the most demanding environments.

The Digital Intelligence division of BAE Systems delivers solutions which protect and enhance the connected world. Everything we do creates a safer future.

We want to solve problems for our customers and by bringing together great minds, we can work together to make the world a safer place.

 GXP Support Officer

• 3 days Part time role Sydney based. Hybrid role with at least 2 days in a week expected at the office
• Baseline or NV1 clearance is required, or Australian citizens must have the ability to obtain clearance.

Job Description:

At Geospatial eXploitation Products (GXP), we’ve experienced significant growth over the past ten years. GXP is a small multi-national and multi-cultural team based out of disparate geographical locations and the work culture is akin to a start-up.  The GXP Support Officer (PSO) position is responsible for primarily 2 aspects – coordinate export compliance and security matters and lastly support project managers in capture and delivery activities. PSO will functionally report into the Head of Operations.

Objectives of this Role:

PSO will be a multi-faceted role and is seeking a dynamic individual who is a keen learner and thrives under a fast paced environment. Details of the different facets are described below:

Export Compliance responsibilities include:

• Support the drafting of export compliance documents such as marketing licenses, technical assistance agreements, technology control plans etc
• Collate and maintain export registers for the various regions
• Act as the International coordinator for all Export compliance activities by proactively engaging regional teams to understand business needs and export impacts
• Liaison for International GXP into the UK and US Export teams
• Providing consistent interpretation of the ITAR and EAR to International GXP team
• Assist in the delivery of export training to the regional teams
• Providing support on export compliance and security matters

Project coordination responsibilities include:

• Provide project and operational support, including monitoring and reporting on project plans, milestones and deliverables, to ensure time, cost and quality indicators are in line with approved project plans
• Undertake basic research and analysis in assigned project areas and contribute to the preparation of project briefs to support informed decision making and planning
• Assist the project team to complete tasks and implement project plans to ensure agreed outcomes are achieved
• Act as liaison for all International project/program related activities with the US based project management team
• Communicate with relevant stakeholders to provide updates regarding project status and
• implementation issues
• Provide a range of secretariat and administrative services, including coordinating committee meetings and preparing papers, to support project management

A strong candidate may have some or all of the following:

• A degree international business/business management
• Possess experience in providing administrative support to senior management
• Strong IT skills to support written communication, analysis and presentations
• Good administrative, organisational and problem-solving skills
• Excellent communication, good etiquette and great interpersonal skills
• Full fluency in English is a must (written, oral, idiomatically)
• Ability to multitask and work in a fast-paced environment and meeting datelines
• Ability to manage internal and external correspondence
• Ability to observe best business practices, regulations and policies
• The role is part of an highly international/global team where flexibility in working hours (as needed) is expected

But by far the most important attributes for the successful candidate will be the willingness to learn, flexible and the drive to make a success of the role. There will be training provided to ensure skills are developed across the 3 facets.

About BAE Systems Digital Intelligence:

We help nations, governments and businesses around the world defend themselves against cyber crime, reduce their risk in the connected world, comply with regulation, and transform their operations.  We do this using our unique set of solutions, systems, experience and processes.

Our success is down to our people. The changing nature of our business means that we’re constantly looking for the brightest talent to help us fulfil our ambitions. As an experienced professional, we’ll entrust you with responsibility; this means that you’ll have customer contact, variety and support from day one.

We'll encourage and support you to develop your skills and reward you as you grow. Whatever your area of expertise, you'll be much more than just a job title; you'll be an integral part of the business where your individual contribution makes a difference every day. Great minds deserve great rewards, so we also offer a very competitive salary and benefits package.

Diversity and inclusion are integral to the success of BAE Systems Digital Intelligence. Staying competitive in today’s global marketplace requires an organisational culture where employees with varying perspectives, skills, life experiences and backgrounds – the best and brightest minds – can work together to achieve excellence and realise individual and organisational potential. We also welcome discussions about flexible working.

Life at BAE Systems Digital Intelligence 

We are embracing Hybrid Working. This means you and your colleagues may be working in different locations, such as from home, another BAE Systems office or client site, some or all of the time, and work might be going on at different times of the day.

By embracing technology, we can interact, collaborate and create together, even when we’re working remotely from one another. Hybrid Working allows for increased flexibility in when and where we work, helping us to balance our work and personal life more effectively, and enhance well-being.

Diversity and inclusion are integral to the success of BAE Systems Digital Intelligence. We are proud to have an organisational culture where employees with varying perspectives, skills, life experiences and backgrounds – the best and brightest minds – can work together to achieve excellence and realise individual and organisational potential.