Production Business Support Lead

Production Business Support Lead

Job Location: Osborne Shipyard Adelaide South Australia – We offer a range of flexible working arrangements, such as a 9-day fortnight.

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.

Role Description:

As the Production Business Support Lead, you will provide high-level administrative support with a strategic focus. This position combines Production support responsibilities with leadership in driving process enhancements, managing key project initiatives, overseeing programs of work, and includes leading an administrative team within large and complex Functions, Business Units, Lines of Business, and/or Programs.

This role involves overseeing complex operations, such as global coordination across multiple time-zones, stakeholder relationship management, contributing to policy development and business documentation while ensuring confidentiality and exceptional service delivery. The position interfaces with senior leadership, external stakeholders, and internal teams, ensuring seamless communication, decision-making, and operational excellence.

Core Duties:

• Provide comprehensive Production support activities within large and complex Functions, Business Units, Lines of Business, and/or Programs, including calendar management, scheduling, complex travel arrangements, and preparation of agendas and meeting content packs
• Lead and mentor administrative staff, ensuring alignment with organisational objectives
• Cultivate a collaborative and supportive team culture by providing clear direction and demonstrating leadership
• Act as the subject matter expert (SME) for administrative processes, systems and tools, providing guidance and support to team members and stakeholders
• Coordinate high-level projects, events, and programs of work across multiple time zones, ensuring deadlines and quality standards are met
• Prepare, review, and refine high-level business documents, including reports, proposals, policies, and executive correspondence, ensuring clarity, professionalism, and alignment with organisational standards
• Develop and manage SharePoint sites, ensuring information is accurate, accessible, and relevant
• Assist in the process of development, review, and implementation of policies and other business documents to ensure compliance and operational efficiency, identifying gaps and proactively implementing solutions
• Coordinate and track actions and deliverables, ensuring accountability and timely execution across the team and leadership
• Drive process improvements, analysing operations to identify inefficiencies and implement innovative solutions
• Accountable for managing high-complexity tasks and decisions impacting multiple stakeholders
• Serve as a primary point of contact for Production, ensuring seamless support and operations
• Maintain confidentiality and integrity in managing sensitive matters
• Develop and present comprehensive reports and process documentation to leadership

About You:

• Extensive experience in senior administrative roles involving executive business support, complex project or program coordination
• Experience in leading teams and initiatives to achieve business objectives
• Motivated self-starter with excellent time management skills
• High attention to detail and organisational and problem-solving skills
• Team orientated with the ability to work with a variety of people
• Flexible with a lean-in approach
• Excellent communication skills required, both written and verbal
• Adept at building and maintaining excellent relationships with internal and external stakeholders
• Computer literacy, with intermediate knowledge of MS Suite and SharePoint. Familiarity with Oracle is desirable
• NV1 Defence security clearance or eligibility to obtain

The Hunter Class Frigate Program

BAE Systems Australia is leading the largest ever surface ship project in Australia’s defence history – the design and build of Hunter class frigates. The Hunter Class Frigate Program is transforming Australia’s shipbuilding industry by supporting the building of a world-class, continuous naval shipbuilding capability for our nation

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information