Procurement Officer

Job Description

About the Qatar Technical
Institute

Located on Al Udeid Airbase in
Doha, the Qatar Technical Institute provides internationally recognised
training programs to all three services that make up the Qatar Armed Forces.
The QTI training pipeline consists of Foundation Training, General Engineering
and Speciality Type Training. Supporting Qatar vision 2030, this ensures QAF
personnel are equipped with appropriate skills and knowledge for a career in
the Armed Forces.

About the Role Holder

The role holder will be a pro-active
individual who demonstrate ownership of all activities within their direct
areas of responsibility.

The Procurement Officer is
responsible for all Technical Institute procurement activities and
deliverables. Working primarily from the Technical Institute site, the
Procurement Officer must ensure the Technical Institute requirements are met
ensuring the relevant stakeholders are informed and up to date on all
procurement activities. Ultimately, the role will be responsible for driving
the timely execution of onsite procurement requirements whilst working to
support the Qatar Branch Office (QBO) Procurement Group Lead developing
sourcing solutions and strategies that drive a value-added procurement service.

The role holder’s core duties will include:

·       Development and implementation of a
tailored Technical Institute Procurement Plan, whilst ensuring adherence to BAE
Systems Procurement Function governance – propose to take this out as we are
now governed by the Qatar Branch Office Procurement Management Plan

·       Remain proactive in communications with
all stakeholders for the identification and on-going management of Technical
Institute requirements.

·       Develop knowledge of local markets and
suppliers to better inform the ability to meet requirements.

·       Carry out tenders to ensure the most
suitable suppliers are utilised whilst implementing cost saving strategies to
achieve project cost targets for high value items.

·       Collaborate effectively with all
requirement owners to ensure appropriate suppliers are engaged and end-user
requirements fully understood and communicated. 

·       Regularly inform relevant stakeholders
on lead times to manage end-user expectations.

·       Engage the Technical Institute Project
Management Team to ensure mutual understanding and management of the on-shore
order book, commitment and spend profiles

·       Establish robust, trusted relationships
with suppliers for current and potential future requirements, across the Qatar
programme.

·       Ensure the Qatar Branch Office
Procurement Group Lead is provided with regular updates on supplier activities
and lessons learned for application across the Qatar programme.

·       Prepare and agree the appropriate
Procurement artefacts are in place to facilitate successful contract execution
with any Qatari Suppliers (e.g. Decision Making Forums, Purchase Orders,
Payment Plans, Certificates of Achievement, and Invoice Transaction).

·       Work closely with relevant stakeholders
within Qatar Branch Office to ensure all Supplier invoices are processed and
paid in timely manner e.g. Finance Manager.

·       Manage all supplier visits to the Qatar
Technical Institute, taking careful consideration of rules and regulations of
an active military airbase.

·       Establish close working relationships
with legal and export control functions to ensure all on-shore procurement
activities are legal and compliant.

·       Be present with suppliers and vendors,
at their location, to help mature requirement understanding (e.g. producing and
collecting samples for further discussions and subsequently providing feedback).

Requirements

Essential:

·       Qualified, or working towards MCIPs
Level 6.

·       A minimum of two years’ experience in a
Procurement Officer role or similar.

·       Experience working in the Middle East.

·       Knowledge of the applicable laws and
regulations in both the UK and Qatar.

·       Excellent communication skills with the
ability to promote change and communicate effectively with a diverse range of
stakeholders.

·       Strong organisational and motivational
skills.

·       Able to engage suppliers and vendors
from varying cultures with tact and diplomacy.

·       Proven capability in resolving complex
issues whilst managing end-user expectations.

·       Ability to react quickly, and positively
to change.

·       Competent in the use of Microsoft Office
Suite (e.g. MS Word, MS Excel, MS PowerPoint) and database management.

·       Must be able to coordinate multiple
priorities in a dynamic operating environment, working with a high degree of
autonomy. 

·       Fluent in English (minimum IELTS
7.0/CEFR C1 for non-native English speakers).

·       Valid Qatar driving license.

Desirable:

·       Experience working with a Military
customer or in a Military environment.

·       Ability to speak languages common in
Qatar i.e., Hindi, Tagalog, Nepali or Arabic.