International Payroll Administrator

Job Description

Job Title: International Payroll Administrator  

Location: Preston. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £29,753

What you’ll be doing:

• Prepare and validate monthly payroll/shadow payroll input data, ensuring accuracy and completeness before submission to providers
• Collaborate with third-party payroll vendors to process payrolls in accordance with local laws and company timelines
• Prepare and reconcile pension cash sheets, ensuring timely submission to pension providers and alignment with statutory requirements
• Maintain accurate employee and payroll records, ensuring compliance with GDPR and other data privacy regulations
• Assist in month-end and year-end payroll activities, including reconciliations and reporting
• Support internal and external audits by providing required payroll documentation and explanations
• Continuously identify opportunities to improve payroll accuracy, efficiency, and documentation
• Document (create/edit work instructions) for any new payrolls, pensions or year-end processes

Your skills and experiences:

Essential:

• Exceptional attention to detail and accuracy
• Proficiency in Microsoft Excel, including VLOOKUPs, and formula-based reporting (especially for pension and funding reconciliations)
• Effective communication skills and ability to work across time zones with the ability to manage multiple deadlines and priorities
• Discretion and professionalism in handling confidential data

Desirable:

• Experience of Shadow Payrolls
• Understanding of international payroll principles, tax compliance, and statutory reporting

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The International Payroll team:

International Payroll is a small team, which is part of the wider Pay & Reward team within Shared Services. We process payrolls/shadow payrolls pensions and applicable deductions for employees in international locations.  These can be either a home-based role or as part of a long- or short-term  international assignment, they are processed in multiple currencies. A critical service that pays our colleagues around the world, in line with local legislation & tax requirements.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 20th May 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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