Business Coordinator Production Subcontracts

Job Description

At BAE Systems Australia

• Do interesting work that MATTERS
• ENJOY what you do
• GROW your career
• Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world’s most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

We have an exciting opportunity for a Business Coordinator Production Subcontracts to join our Hunter Class Frigate Program based at Osborne reporting to the Program Manager Production Subcontracts.

We embrace flexible work arrangements at BAE Systems Australia, such as working a 9-day fortnight.

As a Business Coordinator Production Subcontracts you will serve as a strategic partner responsible for providing high level, efficient and professional administrative support to the business. You will ensure smooth functioning of organisational operations. The purpose of this position is to lead and manage complex administrative functions, participate in business initiatives as required, and maintain effective communication with internal and external stakeholders.

Key responsibilities include:

• Provide administrative support to senior leaders and lead teams, inclusive of meeting coordination, calendar management, logistics of meeting rooms, presentations, virtual access, site access and catering for small meetings to larger scale events
• Proficiently taking detailed and accurate minutes during meetings.
• Arrange domestic and international travel, inclusive of flights, accommodation, transport and visit requirements in line with company policy
• Provide ad hoc business support as required
• Develop required reports in consultation with leaders and/ or teams to consistently meet business requirements and deadlines

About YOU

• Proven experience in similar roles with a strong understanding of key responsibilities.
• Strong stakeholder engagement skills, effectively building and maintaining professional relationships.
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word).
• Exceptional attention to detail, ensuring accuracy in all tasks.
• Prior experience with SharePoint and Concur is a significant advantage.

We believe in hiring for potential, we know that some candidates hesitate if they don’t tick all the boxes. If this role interests you, but you don’t meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.